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Priority-Zero isn't for everybody.
To save you time and avoid possible disappointment, please check below to see if you qualify.
Are you serious about getting organised?
Do you need one everyday tool to manage everything in one place?
Do you need to know exactly how much work you have before taking on more?
Do you need to be across all of your commitments, including all your calendars, in one view?
Do you need a better way to create accurate quotes based on your project scope?
Do you bill by the hour and worry you might not be capturing all your time accurately?
Do you need a faster way to create date-ranged invoices for your clients?
Do you need a reliable way to prevent scope creep on your projects?
You qualify. Welcome.
Priority-Zero was built for people like you. Have a look around.
Hmm.
Based on your answers, Priority-Zero may not be for you. You're welcome to continue having a look if you like, but we'll understand if you decide not to.
Structure, discipline and clarity for independent professionals
Manage your time, effort and effectiveness.
Bring everything you need to get done together in one place. Always know what's completed, what remains and what's possible. Simplify processes that hold you back.
What it does
Built around the way independent people actually work
Priority-Zero isn't just the result of a teenager's confused understanding about how a system of organisation, prioritisation and action should work. It was forged in the fires of the real world, from the experiences of actual professionals who needed to have their act together at all times.
Action Stations
Your main workspace. Every project, every deliverable, timers, scheduling, and billing status in one view.
Time tracking
Start a timer on any project or deliverable. The hours you record become the basis for your invoices and your future quotes.
Quotes and invoices
Scope your deliverables, set time estimates, and generate a fully itemised quote in one click. Convert it to an invoice when the work is done.
Planning and scheduling
See your committed hours across the next four weeks against your actual capacity. Know whether you can take on new work before you say yes.
Teams and collaboration
Invite collaborators into specific projects. Assign deliverables. Share files. Collaborators get a free account to manage their part of the work.
Reports
Planned versus actual. Time by project. Billable versus non-billable. The numbers that show you where your time is actually going.
What you won't find anywhere else
If other tools did these things, there wouldn't be any need for
Priority-Zero.
These aren't variations on what every other project management tool offers. They're things Priority-Zero has that the others simply don't.
A booking calendar that knows your actual schedule.
Send meeting requests or share a live availability link. When someone clicks it, they see only the times you're genuinely free. Not a best guess. Not a separate calendar you have to keep updated. Priority-Zero looks at everything already scheduled - projects, deliverables, reminders, calendar events - and only shows what's actually available. Meetings are powered by Jitsi, which means unlimited and untimed video conferencing.
Replaces Calendly. No extra subscription.
Find collaborators. Be found by them.
The Priority-Zero Directory is a searchable community of independent professionals. List yourself under your skills and services, get discovered by people looking for what you do, and find others when you need to bring someone in on a project. Use published projects and deliverables to create custom landing pages for your listing. These can contain a portfolio of your work, and even a link to your booking calendar.
No separate portfolio site needed.
Share your work with a link.
Publish any project or deliverable with a single click and share the link with anyone, whether they use Priority-Zero or not. Useful for sharing proposals with clients, draft chapters with editors, or work-in-progress with collaborators, or even with audiences on social media. Only published items are visible. Unpublish at any time and the link stops working immediately.
Works for client proposals, creative projects, anything.
Build and publish forms without leaving the platform.
The Form Designer lets you build shareable forms linked to your Organisation, Category, or Persona. Client intake forms, questionnaires, briefs, feedback requests. Build them, preview them, and publish a link. Responses come back into Priority-Zero without needing a third-party form tool. One less subscription. One less thing to manage separately.
No Typeform or Google Forms required.
Built for people who work for themselves.
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Freelancers
Multiple clients, multiple projects, and a billing process that currently involves a spreadsheet and guesswork. Priority-Zero replaces that with something that works.
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Coaches
Client sessions, development plans, resources, agreements. The booking calendar connects to your existing calendars so clients see your real availability, not a guess at it.
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Consultants
Fixed-price and hourly work, sometimes on the same project. Scope your deliverables, quote from your estimates, and invoice from your actual recorded time.
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Small teams
Assign work to collaborators, track progress in a shared workspace, and keep control of what gets invoiced. The project owner stays in charge of the billing.
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Virtual assistants
Multiple clients, varied tasks, time-based billing. Everything tracked separately, invoiced individually, from the hours recorded against each client's work.
In their own words
"I am a freelance developer, with various other interests that I used to struggle finding time for. With Priority-Zero, I can plan my work for the week ahead while still making allowances for my creative interests, and include important events in my personal life, such as time out with the kids, in a single view that makes it super easy to manage and develop productive disciplines around. I use Priority-Zero every day and would have a really hard time without it."
Freelance developer
Priority-Zero user
"The ability to send unlimited and untimed online meeting requests with Jitsi directly from Priority-Zero is a huge time saver as I don't need to fumble through multiple calendars to get myself organised."
On meeting requests
"When I send an appointment link to someone, I know that the available times they'll see are actually times that I haven't scheduled anything else. Not having to manually update my availability anymore is very convenient."
On availability calendar
"I can quickly share ideas, concepts, notes and anything else I like with colleagues, clients or even on social media directly from projects and deliverables in Priority-Zero without having to create separate individual pages. When someone views them, they don't need an account. Best of all, I can cancel viewing access at any time with one click."
On publish and share
"Being able to attach files and documents in my own OneDrive and Google Drive account at both project and deliverable level means that I always have instant access to everything I need, whenever I need it, with the added benefit of knowing they're securely stored."
On file storage
"I do ongoing maintenance work for some clients, and trying to work out how many hours to bill them at the end of the month used to be an absolute nightmare. With Priority-Zero, I record the time I spend on the relevant deliverables, and then at the end of the month, all I have to do is select the client and the date range in the billing section, and hey presto, I have an accurate invoice ready to send. It's just brilliant."
On date-ranged invoicing
"The forms feature is exceptional. I use it when I'm scoping projects or onboarding new clients, and it's a great way to get feedback from my tribe on social media too."
On forms
Priority-Zero means done.
Because anything with zero priority is either done, or doesn't need doing.
One platform for everything that needs your time, so nothing gets forgotten, and everything gets done.
Fourteen days. Every feature. No credit card.
Create as many projects as you need. Use the billing tools. Track your time. See how it fits the way you work. If it doesn't, you've lost nothing.
After 14 days your account converts to the free tier automatically. No charge unless you choose to subscribe.
Frequently Asked Questions
- What can I do with Priority-Zero?
You can manage projects, deliverables, and tasks; track time; plan workloads; create quotes and invoices; collaborate with teams; share published projects via links; and gain insights through detailed reports. - Can I use Priority-Zero for personal projects, interests, and activities?
Yes, Priority-Zero supports private personal task management alongside professional workflows. Personal items stay fully private unless you choose to share specific content using the publishing feature.
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Who is Priority-Zero perfect for?
- The short answer:
- Anyone interested in centralised life and work management, enhanced productivity, better decision-making with insights, effective project-oriented collaboration, simple business financial management, and work-life harmony.
- The long answer:
- Freelancers seeking to manage multiple projects and clients efficiently.
- Solopreneurs building and scaling their business operations.
- Creative professionals managing deliverables and deadlines.
- Remote workers needing to coordinate tasks and schedules effectively.
- Consultants tracking billable hours, quotes, and invoices.
- Coaches managing client development plans, meetings and resources.
- Virtual assistants managing multiple clients and time-based billing.
- Anyone managing both work and life with a need for streamlined organisation.
- The short answer:
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What makes Priority-Zero unique?
- The short answer:
- Priority-Zero stands out because it manages work and life in one platform with an emphasis on practical structure. It includes publishing, integrated billing, deep reporting, a directory for collaboration, advanced workload planning, calendar integration, Google and Outlook sync, cloud storage, team features, meeting and availability management, forms, and a daily plan view.
- The long answer:
- Integrated life and work management in one platform.
- Publish projects and deliverables via unique, shareable links with read-only access.
- Advanced workload planning showing committed hours across the next four weeks.
- The Plan: a dynamic daily action list combining tasks, meetings, and reminders.
- Auto-quote generation from billable deliverables and integrated invoicing.
- Date-ranged invoice generation from recorded time by client.
- Directory for finding and being found by other independent professionals.
- Meeting requests and availability calendar powered by Jitsi.
- Form designer for client intake, feedback, and scoping.
- File attachment through Google Drive and OneDrive at project and deliverable level.
- The short answer:
- How do I stop undercharging for projects?
Undercharging is usually a result of vague scoping and memory-based estimating. Priority-Zero provides a framework to track actual time against defined deliverables, allowing you to price future work based on historical evidence rather than guesswork. - What is revenue leakage in professional services?
Revenue leakage refers to profit lost from forgotten billable hours and untracked scope changes. Priority-Zero reduces this by tying time and billing directly to project deliverables, ensuring all performed work is recorded and reflected on final invoices.